Sharepoint Training-Introduction Part 1

Sharee English, New Horizons

What you will be developing.

Sample Sites
   Team Sites vs Intranet
Being too close to content-designing for the people using rather than assuming they think our way

Most important decision: choosing the template used to design the site.   There is a tool that can export/import, but it isn't a microsoft topic.

1. end users, upload-download content
2. server admin   set up initial site
3. site administrator (focus of this class)

Do not make all the decisions alone.   eg tagging info...needs to be standard across the site  Sometimes if the backend isn't turned on proper, some things won't work, even if they seem to be
Day 2

1. WSS is totally free and has 12 templates (40 additional can be installed)
2. MOSS is not free and has 12 templates (Chapters 2,3 all day Tuesday

Day 3  Lists stores content

1. Chap 4 & 5  
2. Lists are based on list template (cannot change so get it right from the beginning.  Some cannot link to Office

Day 4 Advanced Lists (Libraries.  Lists store data and documents are optional)

1. # 1 used for lists is Excel
2. Can't store documents but documents are optional
3. Libraries store data and documents are required.  (

Chapter 7 Workflows automate business processes.  Policies auditing or tracking info in SharePoint. 

Chapter 8 is the most fun since it is where you can connect everything.  (Usually Friday morning)
Chapter 9  often covered as we go so it goes fast  Personalization creates buy-in.  

3 primary audiences:  viewers, members, and owners.  Important to see how it displays to them.

Chapter 10/11 3.5 hour labs each   10 has document issues; Chap 11 is a collaboration issue. 
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Taxonomy = designing your data. 
Service Levels - how much is it supported  24/7?

Every site has a single purpose.  Multiple purposes creates a mess. 

• Internet: Info about your Co 4 Public
• Intranet (secured) Info about company for employees  no hidden content from any employee
• Extranet (secured) Info about company for vendors/customers with sign in
• Team Site (secured) Info about Dept for department people only. 
• Workspace (secured)  Info about projects/department for different or combined departments.   Only site with broken permissions.

Publish means send to Intranet where everyone can view but no one can edit.  

Sharees blog:  www.shareesblog.com/?s=planning+worksheet  Useful excel document for planning purposes

Appendix pg. 11  chart

Site collections separate things, Navigation, templates, users, Top level site template is the most important since it controls everything below it.    

Internet and Intranet - stricter governance and control since it affects either everyone in the world or everyone in the company.   Team/Workspaces less controlled.